How to set Startup Balances on Unbilled Client Expense

Billing Users and Billing Supervisors can enter Startup Balance transactions for each File as applicable:

• Unbilled Time Entries and Expenses
• Trust, General Retainer, and Accounts Receivable
• These transactions contribute to the balances as of the Startup Date

To create a new Startup Balance;

1. Log into Amicus by CARET and open the Billing side.
    
2. Select the Office module.
    
3. On the top menu select Actions > Startup Balances > Unbilled Expenses.
   
    
4. Select the File and move it to the Current Selection then click OK.
    
5. The Client Expense Details window appears. Fill in the required information:
   - Date
   - Ref #
   - To
   - Expense Code (optional)
   - Hard Cost flag (optional)
   - Total (or Quantity)
   - Tax (if enabled and applicable)
   - Description
   - Bill Behavior
   
    
6. Click OK or if you want to immediately enter another Expense Entry, click Save & New.

These transactions affect the Posted Expenses and WIP Expenses balances on the Files.

If you don’t need a lot of detail for a File, consider entering a single lump sum Expense Entry rather than entering several specific Expense Entries.

If your firm charges taxes, you might need to create two Expense Entries: one for untaxed expenses and one for taxed expenses (assigned a taxable Expense Code).