Setting Startup Balances of Accounts Receivable on files
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Entering startup balances
Billing Users and Billing Supervisors can enter Startup Balance transactions for each File as applicable: unbilled time/fees and expenses, trust and general retainer, and Accounts Receivable. These transactions contribute to the balances as of the Startup Date.
Click Office > Billing
Click on Startup
or From Actions > Startup Balances > Accounts Receivable, enter Accounts Receivable balances on a File.
Click on StartUp dropdown list and select Accounts Receivables
Enter the AR details:File, AR Date, Invoice Number (preferably the Number of the oldest outstanding Bill for the Client), outstanding Fees, outstanding Expenses, Taxes (if any), Posted Interest (if any), and fee distribution.
Click Save & Close or Save & New.
A Bill with the specified Invoice Number is automatically posted to enter the balances.
If necessary, you can later delete the corresponding Bill (and undo the balances) from the Billing Index, provided that no payments or write ups/downs have since been made against the Bill.
TIP: If a File has multiple outstanding bills, you may enter either a single set of lump sum balances or separate sets of balances for the different bills (to facilitate aging).