The Database Encryption feature is a module that can be purchased separately and requires an additional license from Abacus. Encryption provides “at rest” encryption for Abacus data. Your server must have a 64-bit operating system for encryption to work. Acceptable operating systems include: Windows 8, Windows 7, Windows Vista Business or Ultimate, Windows 10 or Windows Server 2008-2012.
For a video demonstration of this feature, see https://youtu.be/hEfE2gSsyV0.
It is important for all database users to have system passwords in order for the Database Encryption feature to be fully effective.
Administrators can follow these steps to encrypt the current database:
- Ensure that the database for which you want to enable/disable encryption is selected.
- Select File > Setup > System Options.
- The System Options window appears. Click Advanced Settings and click Encryption. The Strong Encryption Setup window appears.
To enable encryption:
- Check Enable AES256 encryption for the database in the current directory.
- Enter a new encryption user name and password. The encryption user name and password are added to the actual database file (abacus.add). The encryption user name/password should be different from your Abacus user name/password. NOTE: Record the encryption user name/password you enter. Abacus has no access to this information and cannot help you if you lose it.
- Check Use TLS communication encryption over the network to encrypt all communications to and from the database server with TLS encryption. When checked, the TLS protocol will be used to encrypt all data going to and from workstations so that packet sniffers and “man in the middle” type attacks will be highly unlikely.
- Check Delete existing backup files to delete any unsecured backup files. Note that you will not see this option if there are no backup files.
- Check Delete old _law.* files* to delete any unsecured database files from prior versions. Note that you will not see this option if there are no old database files.
- Click Done to initiate the encryption process.
- Follow the on-screen directions.
To disable encryption:
- Remove the check for Enable AES256 encryption for the database in the current directory.
- Click Done to save your changes. You will be prompted to enter the password you used to encrypt the database.
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