Correct a Check Void Entered on the Wrong Date

If you accidentally voided a check on the wrong date (e.g. due to a typo), follow the steps below to correct it.

If you need to unvoid a check altogether, follow the steps in Undo a Void of an A/P or Trust Check Voided in Error.

Index

• Reverse the Void Journal Entry
• Correct the Void Date of an A/P Check
• Correct the Void Date of a Trust Check

Reverse the Void Journal Entry

1. Navigate to G/L > Journal Activity.
2. Find the entry for the void on that screen. Be sure the Start Date and End Date include the day that the void was entered on.
3. Note the Journal # of the void transaction.
   
    
   
   
4. Navigate to G/L > Reverse Journal Entry.
5. Enter the Journal Entry Number that you found in step 2, and the Journal Entry Type (should be General).
6. Click Reverse
   
   

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Correct the Void Date of an A/P Check

1. Navigate to G/L > Post Journal Entries. Click Add. This journal entry will be used to replace the void journal entry, but on the correct date.
   
   
   
   
2. Enter the Date that the check was intended to be voided on.
3. Enter the Amount of the check that was voided.
4. Enter a Description.
5. Switch to the Debit Accounts tab.
   
   
   
   
6. Enter the operating account's number under Account #, and the amount of the check under Amount.
7. Switch to the Credit Accounts tab.
   
   
   
   
8. Enter the expense account number(s) that were charged by the check under Account #.
9. Enter the amount of the check under Amount.
10. Click Done.

If the check did not charge any matters, you can skip the below steps.

1. Navigate to Billing > Costs & Adjustments. Click Add. This entry will be used to reverse the voided cost entry on the matter's billing activity.
   
   
   
   
2. Enter the Date as the date of the original, INCORRECT void.
3. Enter the Matter Number (or one of the matter numbers, if multiple were charged) that was charged by this check.
4. Enter the Client Exp. Code that was charged to this matter (or, one of the expense codes, if multiple costs were charged).
5. Enter the Amount and Description.
6. Select Billed under Bill Type, if you do not want the client to see the adjustment for the incorrect void on their bill.
7. Check Create Another, then click Done
8. Repeat the same steps as above, except enter the Date as the date that the void was INTENDED to be posted on, and select Credit under Debit/Credit.

If the check charged multiple matters (or multiple costs to the same matter), these two costs & adjustments will need to be created for each cost entry that was created from the check.

1. Highlight the entries created from the steps above on the Costs & Adjustments window, then click Post.
   
   

Reversing entries will now appear on the date that the incorrect void was posted on, and corresponding entries reflecting the void will appear on the date that it was intended for in both the General Ledger and your Matter Billing Activity (if any costs were charged by the check).

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Correct the Void Date of a Trust Check

1. Navigate to G/L > Post Journal Entries. Click Add. This journal entry will be used to replace the void journal entry, but on the correct date.
   
   
   
   
2. Enter the Date that the check was intended to be voided on.
3. Enter the Amount of the check that was voided.
4. Enter a Description.
5. Switch to the Debit Accounts tab.
   
   
   
   
6. Enter the trust account's number under Account #, and the amount of the check under Amount.
7. Switch to the Credit Accounts tab.
   
   
   
   
8. Enter your trust liability account number under Account #. Typically, this is 21010.00, but can be verified by checking the Trust Liability account at File > Setup > Default G/L Accounts.
9. Enter the amount of the check under Amount.
10. Check Create Another, then click Done.
    
    
    
    
11. On the second journal entry, select Trust Adjustment as the Type of Entry. This entry will be used to adjust Matter Trust Activity and reverse the check void on the date that it was entered incorrectly.
12. Enter the Date as the date of the original, INCORRECT void.
13. Enter the Amount as the amount that was withdrawn from this matter by the check.
14. Enter the Description.
15. Switch to the Trust Adj. Information tab.
    
    
    
    
16. Enter the Matter Number that the check was tied to.
17. Select Credit under the Debit/Credit Indicator (this will withdraw the money).
18. Enter the Trust Checking Account Number that the check was tied to.
19. Click Done.
20. Enter another trust adjustment, following the same steps as above. However, enter the Dateas the date that the void was INTENDED to be posted on, and select Debit under the Debit/Credit Indicator.

If the check was tied to multiple matters, these two trust adjustments will need to be created for each matter that it was tied to.

1. Highlight the journal entries created in the steps above that now appear on your Post General Ledger Journal Entries screen. Click Post.
   
   

Reversing entries will now appear on the date that the incorrect void was posted on, and corresponding entries reflecting the void will appear on the date that it was intended for in both the General Ledger and your Matter Trust Activity.