Index
- Setting Timekeeper Rate Levels
- Set the Rate Level on a Matter
- Set Rate Schedules on a Matter
- Set Rate Schedules for All Matters Globally
Setting Timekeeper Rate Levels
Abacus Accounting allows setting up to 25 different rate levels on each timekeeper. These rate levels can be applied to specific matters (e.g. so certain cases are charged less than other, more involved, cases), and/or to specific time periods using the rate schedules system (see below).
To set rate levels on a timekeeper:
- Navigate to File > Setup > Timekeeper Codes.
- Highlight a timekeeper that you would like to change the rates on, and click Edit.
- In the window that appears, click on the Rates tab.
- Change existing rates, or add new rates at different levels here.
Set the Rate Level on a Matter
- Navigate to Matters > Matters.
- Double-click a matter that you would like to change the rate level on.
- Click on the Rates tab.
- Set the Rate Level. Click OK.
If you need to change a timekeeper's rate from the specified rate level on just this matter, but want their rate at this rate level to remain on the same on other matters, you can double-click on a timekeeper on the list to set an override rate.
Set Rate Schedules on a Matter
Abacus Accounting allows setting up to three schedules on a matter. This allows phasing out an old rate and phasing in a new rate. Any unbilled time tickets that fall within the date range of the previous rate will still be billed at that rate, while any time tickets entered within the date range of the new rate will be billed at that rate.
To set rate schedules on a matter:
- First, ensure that you have set all timekeepers to the preferred rate on the new rate level being phased in. (e.g. you can leave the rate being phased out at Rate Level 1, and set the new rates under Rate Level 2).
- If you are looking to implement a schedule change on ALL matters, skip to the section below.
- Navigate to Matters > Matters.
- Double-click a matter that you would like to change the rate level on.
- Click on the Rates tab.
- Set the preferred Rate Level and Date Range on Schedule 1.
- Switch to the Schedule 2 tab, and set the preferred Rate Level and Date Range on Schedule 2.
Set Rate Schedules for All Matters Globally
We STRONGLY recommend making a backup before implementing these changes. As they will make changes to ALL matters on your database, if you commit an error, it may be time-consuming to correct without a backup available!
If you would like to implement a rate schedule change for all of your matters (rather than specific matters), follow the instructions below:
- Navigate to File > Utilities > Global Database Changes.
- Change Select Table and Field to Change to Matters Database – Timekeeper Rate Level, Schedule 2 (or Schedule 3, if you wish to transition from Schedule 2 to Schedule 3).
- Enter the rate level you are using for the new rates within Change the selected field to.
- Click Done.
- Change Select Table and Field to Change to Matters Database – Rate Schedule 1 End Date(or Rate Schedule 2 End Date, if you wish to transition from Schedule 2 to Schedule 3).
- Enter the date that you would like to end the OLD rate level within Change the selected field to.
- Click Done.
- Change Select Table and Field to Change to Matters Database – Rate Schedule 2 End Date(or Rate Schedule 3 End Date, if you wish to transition from Schedule 2 to Schedule 3).
- Enter the date that you would like to END the new rate level within Change the selected field to. If your intention is to use this rate level in perpetuity for now, you can enter 12/31/2099.
- Click Done.
It is important to change the END dates FIRST, as you will otherwise receive an overlapping dates error, and Abacus Accounting will be unable to execute the change (the start date cannot be later than the end date).
- Change Select Table and Field to Change to Matters Database – Rate Schedule 2 Start Date (or Rate Schedule 3 Start Date, if you wish to transition from Schedule 2 to Schedule 3).
- Enter the date that you would like to START the new rate level within Change the selected field to.
- Click Done.
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